Proposed changes to by-laws, arising from BC Societies Act


The Board is proposing changes to the Bylaws for the Vancouver Island Coaches Association to bring the Bylaws in line with the new Societies Act.

The following changes are intended to revise the current version of the Bylaws (revised January 2104):

  • Replace “The following are the bylaws that provide for the matters referred to in section 6(1) of the Society Act and any other bylaws.” with “The following are the bylaws that provide for the matters referred to in the BC Societies Act.”
  • Section 1.1.3 – remove “Leadership Team or
  • Section 1.1.10 – replace “Society Act” with “Societies Act.”
  • Section 1.2 – replace “Society Act” with “Societies Act.”
  • Add s. 5.1:

“The Board of Directors may by Directors’ resolution restrict access to Directors’ meeting records and financial records by members.”

  • Replace “Leadership Team” with “Board of Directors”
  • Renumber section 2 to:

“2. Qualifications

2.1. All Directors must be members in good standing for at least 30 days before their election or appointment.

2.2. A Director must meet the qualifications as set out in section 44 of BC Societies Act as amended from time to time.

2.3. An individual must consent in writing to be a Director or must not refuse their election or appointment when present at a meeting for that purpose.

2.4. Prior to assuming the position as a Director, the Director will sign a form confirming they are not in a position of conflict of interest in relation to VI Coaches as set out in section 56 of BC Societies Act as amended from time to time.  Persons serving consecutive terms on the Board of Directors must sign this form annually.”

  • Sections 3.1, 3.3, 3.4, 3.5, 3.7, 3.8, 4.2, 4.3, 4.4, 4.6, 4.7.2, 4.8, 4.9.2, 5.1, 5.2, 5.2.1, 5.2.3,, 5.3, 5.3.1, 6.1.1, 6.5.1, 6.5.5, 6.5.8 – replace “Leadership Team” with “Directors”
  • Section 3.1.1 – replace “BC Society Act” with “BC Societies Act
  • Section 4 – replace “Leadership Team Meetings” with “Board Meetings”
  • Section 6 – replace “Leadership Team & Their Responsibilities Executive” with “Executive & Their Responsibilities”
  • Section 6.1 – replace “team member” with “Team Member”. Replace “S/he aligns” with “They align”
  • Section 6.1.2 – replace “the organization” with “VI Coaches”
  • Section 6.1.4 – replace with “Approves the formation of committees to assist with VI Coaches business.”
  • Section 6.1.7 – add “at the President’s discretion.”
  • Section 6.2 – replace “President Elect-Vice-President” with “Vice-President”. Replace “the Vice-President will become President in the next term” with “the Vice-President will become President following the President’s elected term.”
  • Section 6.2.3 – replace “Approves expenditures” with “Approves expenditures in accordance with VI Coaches policies and procedures.”
  • Section 6.2.5 – REMOVE
  • Section 6.2.6 – replace “leadership” with “the initiative”. Replace “program” with “program/project”
  • Section 6.5.6 – REMOVE
  • Section 6.5.9 – replace “Societies Registrar” with “BC Corporate Registry”
  • Sections D1, 2.2, 2.3, 3.3, 5.1, 5.1.1, 5.2- replace “Leadership Team” with “Directors”
  • Section 2.1 – replace “The term of office is one year.” with “The term of office is two years. Current Team Members who have completed one year are eligible to serve an additional one year.”
  • Section 2.2 – replace “for more than two consecutive terms” with “for more than four consecutive years”
  • Section 3.2.2 – replace “goods or services to the VI Coaches” with “goods or services from VI Coaches”
  • Add section 3.4 – “A member of the Executive may nominate a non-member of good standing to the Board of Directors for a one-year term when there is a special skill set that is required (e.g. financial).”
  • Section 8.1.3 – REMOVE
  • Sections 2, 4.2.2, 4.4, 5.2.2, 5.2.3, 5.2.4, 6.1, 6.1.1,,, 7, 7.1, 8.1.1, – replace “Leadership Team” with “Directors”
  • Section 6.1 – replace “S/he aligns” with “They align”

Special General Meetings (SGM)

  • Section 6.3 – REMOVE
  • Add section 6.4:

“Special resolution requires passage by two-thirds of voting members present at the meeting.”

Meetings of the Leadership Team

  • Section 7 – REMOVE

Regular program meetings

  • Section 8 – REMOVE
  • Sections 1.1, 1.3, 2.3, 4.2.3 – replace “Leadership Team” with “Directors”
  • Section 1.3 – replace “at the AGM/SGM” with “at the next AGM/SGM”
  • Replace section 2.3 with the following: “A Director may be reimbursed for reasonable expenses necessarily incurred by the Director in performing their duties as a Director. Such expenses shall be reimbursed in accordance with the current approved copy of VI Coaches Financial Policies and Procedures.”
  • Current sections 2.3, 2.4 and 2.5 are renumbered sections 2.4, 2.5 and 2.6 respectively
  • Section 1 – replace “Leadership Team” with “Directors”
  1. Number all pages in Bylaws.


We want YOU! We are looking for dynamic speakers and presenters

We are looking for dynamic speakers to deliver innovative and informative educational talks to our chapter members. Proposals may be submitted twice yearly, generally in March and in September.
The deadline for submissions in response to our March callout is 12 noon (Pacific) Wednesday, April 5, 2017.
ICF Vancouver Island is a charter chapter of the International Coaches Federation (ICF) committed to advancing the art, science and practice of professional coaching. The ICF definition of professional coaching is available on the ICF website.
The chapter includes 140 + members across Vancouver Island, Victoria and the Gulf Islands. Our Purpose as a coaching culture is to nurture, serve and expand our profession both globally and within ICF Vancouver Island. Our commitment is to raise awareness for our profession: building bridges to create powerful and inclusive groups of coaching professionals committed to the vision of helping people live meaningful and productive lives.
We are an interdependent community of professionals who are committed to the ICF core values of integrity, excellence, collaboration and respect and the ICF core coaching competencies.  Our commitment includes modeling coaching excellence, as well as advancing public awareness about professional coaching. We serve people at all levels ranging from individuals and groups to organizations, communities and the global community.
Our events recognize members for professional excellence, enable members and other professionals to network, and provide opportunities for continuous learning through webinars, meetings, and in-person workshops.
Our Ideal In-Person/Webinar Speaker will offer presentations that are relevant and exciting to professional coaches, organizational practitioners, and coaches-in-training.  We welcome inviting speakers who challenge the status quo, are interactive with the audience, and hold space for deeper conversation.
Our Ideal Webinar Speaker is someone comfortable with facilitating group discussions in an on-line environment, has in-depth knowledge and experience of the topic area, and is able to assess challenges presented, while providing answers, tips and solutions.  Webinars are typically 60-90 minutes in duration.
For all the details, including Speaker Submission Guidelines and Speaker Proposal Form, click here.

2017 Nominees for the ICF Vancouver Island Charter Chapter Board of Directors

As ICF global continues to evolve, it requires governance with an expanded set of knowledge, skills, abilities and personal attributes to continue leading the organization and the profession of coaching in the future. We are looking for people to support this same level of growth on the Island.

The Vancouver Island Charter Chapter ICF Board is a body of nine elected members who govern local affairs and clearly define its goals and measures of success based on information and input from the membership. There is the expectation for the Board to be very proactive in seeking the membership support and feedback.

The voting for the 2017 ICF Board of Directors will take place at the AGM and Holiday Brunch on December, 10 2016.  To RSVP (or to read more details) visit here.  If you are unable to attend the AGM, your vote can also be placed by proxy. Active Members can download here: proxy-for-december-10-2016-agm

As per our By-Law 2.4.1,  President will serve in the Past-President role. That means Tracey Burns will now be Past President. The following candidate will serve a second term as outlined (By-law 2,2) Director, Community Relations: Claire Rettie.

In addition, the ICF Nominating Committee has completed a thorough review of the candidates and has nominated the following roster of coaches.

2017 ICF Global Board Chair Nominees

President nominee: Tracy Houser

Vice President nominee: Maeve O’Byrne

Director of Events nominee: Kathleen Asher

Director of Communications nominee: Carol Vickers

Director, Secretary nominee: David Crumpton

Director of Membership nominee: Helen Wale

Director, Treasurer nominee: Newly Open! Will this be you?

Put faces to these names and read more about the nominees-for-the-2017-board-elections- including their powerful commitment statements. We feel grateful to have such enthusiastic and skilled coaches offering to step into leadership roles. There is still time for others to step forward as additional nominations can be made on the floor of the AGM.

We are actively seeking a candidate for the Treasurer position. Please be in touch with Lily Seto at if you are interested in learning more about this position or if you know of anyone else who might be. It’s shaping up to be a fresh year of possibilities and connection!

Looking forward to seeing you at the AGM and Holiday Brunch, where together we will thank the outgoing board and welcome in the new board.